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Responsible AI Use

Last Updated: May 19, 2025

Our Commitment to Responsible AI

At CosmoVue, we are committed to developing and deploying artificial intelligence (AI) systems that are ethical, fair, and beneficial to society. Our AI-powered video interviewing platform is designed to help organizations streamline their hiring processes while upholding the highest standards of responsibility and fairness.

This document outlines our principles and practices for responsible AI use, specifically in the context of our video interviewing technology. We believe that transparency about our approach helps build trust with our users and the candidates they interview.

Core Principles

Our approach to responsible AI is guided by the following core principles:

1. Fairness and Non-Discrimination

We design our AI systems to minimize bias and promote fairness across different demographic groups. Our commitment includes:

  • Regular testing of our algorithms for potential biases related to race, gender, age, disability, and other protected characteristics
  • Continuous improvement of our systems to reduce any identified biases
  • Ensuring that our AI evaluates candidates based on job-relevant factors rather than irrelevant personal characteristics
  • Providing transparency about the factors our AI considers when analyzing interviews

2. Transparency and Explainability

We believe in being transparent about how our AI technology works:

  • We clearly inform candidates that they will be interviewed by AI technology
  • We explain the general criteria that our AI evaluates during interviews
  • We provide insights into how our AI generates interview summaries and assessments
  • We make it clear that human review is an essential part of the hiring process

3. Human Oversight and Decision-Making

We emphasize the importance of human judgment in the hiring process:

  • Our AI is designed to assist human recruiters, not replace their judgment
  • We encourage recruiters to review AI-generated summaries and watch interview recordings
  • Final hiring decisions should always be made by human recruiters with consideration of multiple factors
  • We provide guidance on how to interpret AI insights responsibly

4. Privacy and Data Security

We prioritize the protection of candidate data:

  • We obtain appropriate consent from candidates before collecting and processing their data
  • We implement robust security measures to protect interview recordings and transcripts
  • We have clear data retention policies and allow for data deletion upon request
  • We only use candidate data for the stated purposes and do not share it with unauthorized parties

Our Implementation Practices

Regular Bias Testing and Mitigation

We conduct regular audits of our AI system to detect potential biases. When biases are identified, we implement mitigation strategies that may include:

  • Retraining our models with more diverse and representative data
  • Adjusting our algorithms to reduce the impact of biased patterns
  • Adding fairness constraints to our models
  • Consulting with diversity and inclusion experts for guidance

Candidate Transparency

Before participating in an AI interview, candidates receive information about:

  • The purpose of the AI interview and how it fits into the hiring process
  • What types of data will be collected during the interview
  • How their data will be used, stored, and protected
  • Who will have access to their interview recordings and AI-generated insights
  • Their rights regarding their data, including the right to request deletion

Continuous Improvement

We are committed to ongoing improvement of our AI systems:

  • Regular updates to our algorithms based on new research and best practices
  • Incorporation of feedback from users and candidates
  • Collaboration with experts in AI ethics, employment law, and diversity and inclusion
  • Staying informed about evolving regulations and standards related to AI in hiring

Feedback and Reporting Concerns

We value feedback from users and candidates about our AI technology. If you have concerns about fairness, bias, or other ethical issues related to our AI system, please contact us at:

Email: info@cosmogence.com
Address: 325-1207 Douglas St, Victoria, BC V8W 2E7

We take all concerns seriously and are committed to addressing issues promptly and transparently.

Conclusion

Responsible AI use is central to our mission at CosmoVue. We believe that AI technology, when developed and deployed thoughtfully, can make hiring processes more efficient and fair. We are committed to ongoing improvement and welcome dialogue with our users, candidates, and the broader community about how we can continue to use AI responsibly in the service of better hiring outcomes.

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